Request for Proclamation 

Please read the following information before submitting your request

The City of Bastrop will issue proclamations to individuals or groups having a direct relationship to the City of Bastrop and its services.  It is the desire and practice of the Bastrop City Council to recognize, honor or commemorate groups, organizations and institutions that reflect civic activity, pride and accomplishment.

Requests must include:
  • Specific title of what will be proclaimed

  • Date of proclamation and date to be picked up

  • Facts about the subject matter or event

  • Contact information of the person making the request to include: name, mailing address, phone number, cell phone and email (if applicable)

  • Are you a nationally recognized non-profit organization?

  • Specify if proclamation will be issued at a council meeting or at the event.

City of Bastrop retains the right to edit all proclamation text to reflect the city's vision, mission and goals.
All requests MUST be submitted three weeks prior to the date the proclamation will be presented or picked-up.  Proclamations must be picked-up at Bastrop City Hall, Mayor's Administrative Assistant's Office on First Floor; Room #134; 202 E Jefferson Avenue.
Proclamations will not be issued for:
  • Commercial purposes such as opening of a new business, a new service, a new product or a new professional service

  • Church anniversaries that are less than 100 years unless it has a direct relationship to the City of Bastrop and economic development

  • Deceased persons. A letter expressing City of Bastrop condolence can be written as directed by a Council Member

  • Birthdays less than 90 years

  • Retirements, unless requested by the Mayor or Council Member

  • Family reunions, class reunions, or wedding anniversaries

  • National campaigns or groups unrelated to the City, unless requested by the Mayor or Council Member

  • Personal political or business endorsement of individuals or for-profit business

Letters from the Mayor or Council Members
The City of Bastrop will issue appreciation or congratulatory letters from the Mayor or a Council Member as requested by the Mayor and Council Members.  Letters are not eligible for presentation at a city council meeting.

For more information, contact the Administrative Assistant's Office at 318-283-3301
Certificates
The City of Bastrop can issue certificates of recognition when proclamations are not approprate.  They must be requested by a Council Member and will only bear the signature of the requesting Council Member.  Certificates are not eligible for presentation at a city council meeting.

For more information, contact the Administrative Assistant's Office at 318-283-3301

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